Rental Apartments FAQ’s
Frequently Asked Questions
What are the upfront costs to rent a unfurnished apartment for long term?
Following is a list of the costs involved at the start;
- Deposit – One to four months. (Three months is standard)
- Rent in Advance – Initial part month you move in on + one full month
- Agent Fee – One month rent + 18% GST
- Contract Fees – Stamp duty + Registration charges – 30% of monthly rent (approx)
****Realistically you should budget for four to six months of rent to move in.
What documents are required to rent a long term apartment?
- Following documents are required;
- Proof of Employment: Employment contract from company in India/Abroad
- Residence Proof: Scan or clear hi-res photograph of front and back of Driving Licence, Election ID, PAN Card, Aadhar Card
- Passport Information Page: Scan or clear hi-resolution photograph
- Passport Visa Stamp: Scan or clear hi-resolution photograph
In case you are not employed with any company or want to rent apartment in individual capacity, depending on individual’s circumstances there may be other documentation required for proof of funds like Salary Certificate, Business Balance Sheets, P&L Statements, Income Tax Returns etc.
If your company is taking care of your apartment needs, we will make contact directly with the company to receive information and save you time and effort.
When is rent due?
Rent is payable in advance for the month. This is usually due at the start of the month and has to be paid ideally before 7th of each month.
I cannot find a suitable apartment on the website. Do you have more?
YES. We have put only featured apartments on website. We have a private database of 1000+ properties and new are added every month. Please contact us directly via phone (+91-9818-023-230) or email at: evergreenapartments.in@gmail.com and you can also fill our Query Form with your requirements, our expert will assist you with latest properties available today matching your need.
Can I view an apartment today?
We would be more than happy to arrange a visit to the apartments of your choice! Realistically we will need at least 24 hours notice as our leasing experts are usually booked well in advance. We also need to contact the property owner to arrange viewing times and building entry etc. Our office hours are Monday to Saturday 09:30 to 18:30. But we can always take special requests for visits on Sundays.
Can I keep pets in my apartment?
How long does it take to rent an apartment?
Generally speaking you are looking at around 15 working days from the time you contact us. Two to Seven working days to find and view an apartment, Five to Eight working days for approval and signing of legal contracts and transfer of advance rents and security deposits.
Can I visit an apartment before the current tenant moves-out?
It depends on case to case, but in most cases visit can be arranged after taking prior appointments for the same with the help of landlord with current tenants.
How long is the lease contract?
Normally owners prefer any lease tenure over and above 11 months, but preference is always given for lease which is at least for a period of 2 years. There are few owners who do contracts valid for less than 11 months, in case of shorter requirements please contact our team.
The contracts also come with a lock-in period starting from 3 months to 6 months, in this period one cannot terminate contracts without penalties. After the lock-in period, generally there is a penalty of one to two months rent for early termination of the contract.
Therefore one has to be very clear about the stay period to avoid early termination charges.
How do I terminate my lease contract before it expires?
Can I renew the lease contract?
Lease contracts can usually be renewed if requests are made well in advance, but will require a contract renewal. This will incur a stamp duty fee and a registration charge. However, in some cases the lease will be fixed and cannot be renewed. Contract renewal differs from property to property and are at the sole discretion of the owner. Please confirm with the leasing expert before signing the lease.
How much is the agent fee?
The industry standard professional fee for you to hire your relocation expert/agent is equivalent to one month’s rent plus 18% (may be change in future) GST. Generally, the fees paid includes service of introducing suitable apartments/homes, processing paperwork and applying for utility services.
What is a maintenance fee?
Maintenance fee is a fee charged to common occupants in a building for common services. This is usually applicable to apartment buildings that have a Concierge, Rubbish Rooms, Swimming Pools, Gardens, Security, Lift Maintenance, etc. It is common for apartment buildings that have shared areas and is not negotiable.
What is the Fire Insurance, Home Insurance fee for?
When I move-out, why do I get charged a cleaning fee?
In India, when you move-out of the apartment, normally you are not charged any cleaning fee. Some property owners insist on it and one has to go by what has been settled at the time of signing of the contract. If you are in India, normal “wear and tear” is borne by the property owner, but you will be liable for any damage. There is no regulation governing the same but the owner can only charge directly applicable and reasonable damage.
The following are examples of what damage you will be responsible to pay for:
- Holes and hooks in the wall for pictures/drawings
- Painting a wall in a different color
- Scratches on the floor with heavy furniture
- Leaving the damage (even natural one) and as a result the damage gets bigger
Even if the above are by accident, you will be charged for repair upon move-out.
I have heard that getting the deposit back is really difficult, is this true?
One is legally bound and the property owner cannot unreasonably over charge for damages and cleaning (if applicable). The damages and cleaning fee will be deducted from the deposit if any, one has to pay for damages that have happened and are not caused by “wear n tear”. Normally the terms of the lease mentions penalties in the form of interest and continuing to hold possession in case of delay in payments of security deposits.